Policy Area:                Finance

Policy Title:                Petty Cash

Aims & Objectives:

To maintain a petty cash account for the purpose of the purchase of small items of goods and services.

Policy Detail:

• The Director will cause petty cash account to be maintained for the purchase of small items of goods and services for the society and for the provision of accounts officer services at the administration department.

• Petty cash account shall be maintained on the imprest system.

• Every petty cash transaction shall be recorded and supported by dockets, receipts or vouchers.

• The following petty cash advances are provided:

(a)    Receipts float 7000/-

(b)   Petty cash float 8000/-

• A register and record of all petty cash transactions will be maintained.

• The petty cash float will be reimbursed on a monthly basis with the Accounts Officer’s end of month processes.

• Patty cash account will be balanced and reconciled on weekly basis.